**Job Title:**
Executive Assistant to the Director
**Location:**
Raipur, Chhattisgarh (on-site)
**Employment Type:**
Full-time, permanent (6-month probation)
**Reports To:**
Director
**About Us:**
Astha Group is a growing, family-run ferro alloys and steel group based in Raipur. We're in an exciting build-and-scale phase across multiple businesses, and we're looking for someone sharp and dependable who wants to grow with us.
**Job Description:**
We are seeking a highly organized, proactive, and ambitious Executive Assistant to join the Director's office and provide comprehensive support to the Director of our company. This is a high-trust, high-growth role at the heart of a fast-moving, multi-business group. You will keep the Director's time, communication, and priorities running smoothly, help drive initiatives to closure across the group, and — with active mentoring — grow over time into a senior Executive Assistant and trusted right-hand. We are hiring for attitude and aptitude as much as for experience: if you are organised, articulate, discreet, and genuinely eager to learn, we want to hear from you.
**Responsibilities:**
- **Calendar Management:** Maintain the Director's schedule by scheduling and prioritizing appointments, meetings, and events. Coordinate with internal and external stakeholders to align with the Director's availability and business priorities.
- **Travel Arrangements:** Book flights, accommodation, ground transport, and logistics; prepare detailed itineraries and travel packs for seamless trips.
- **Meeting Coordination:** Organize and schedule meetings and events; prepare agendas, materials, and presentations; attend meetings where required, take minutes, and follow up on action items.
- **Email & Communication Management:** Monitor, prioritize, and respond to email on behalf of the Director; handle incoming/outgoing correspondence with prompt, appropriate responses.
- **Correspondence & Documentation:** Draft, edit, and proofread letters, memos, reports, and other documents to the company's professional standards.
- **Cross-Business Coordination & Follow-Through:** Act as a coordination point between the Director and teams, vendors, and partners across the group's businesses; track action items and drive them to closure in a fast-paced environment.
- **Special Projects & Research:** Support special projects and initiatives; conduct research, prepare reports, and provide basic analytical support as directed.
- **Data & Information Management:** Maintain and update confidential files, records, and databases related to the Director's office; keep information organized and accessible.
- **Office & Administrative Support:** Provide general administrative support, including office supplies, expense reports, and invoices.
- **Personal & Family Coordination:** Assist with the Director's personal appointments, reservations, and family/household logistics as needed, with complete discretion.
- **Confidentiality & Discretion:** Handle sensitive business and personal information with the utmost discretion and maintain a high level of confidentiality at all times.
**Requirements:**
- 1–3 years of experience as an Executive Assistant or in an administrative, coordination, or front-office role; exceptional fresh graduates with the right aptitude will be considered.
- Excellent written and spoken English, plus fluent Hindi.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- Proficiency in MS Office / Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams), and the ability to pick up new tools quickly.
- Proactive and resourceful, able to anticipate needs and think critically to solve problems independently.
- Discretion, tact, and a high level of professionalism when handling sensitive information.
- Flexibility and adaptability to handle changing priorities and last-minute requests in a growth-stage business.
- Exceptional interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Willingness to travel occasionally with the Director.
- Bachelor's degree preferred (Business Administration, Commerce, Communications, or a related field).
- Above all: a positive attitude, an ownership mindset, and a genuine eagerness to learn and grow.
**Growth & Development:**
This role is designed for someone we can invest in. You will receive direct mentoring from the Director, structured reviews at 6 and 12 months (each linked to a pay revision), and a clear path to grow from Executive Assistant into a senior EA and trusted right-hand as you take on broader responsibilities.
**Experience:**
1–3 years in a similar profile. Sharp fresh graduates with strong communication and the right attitude are encouraged to apply.
**How to Apply:**
Join our dynamic team and play a central role in the success of a growing business. If you thrive