HR Executive

Job Title: HR Executive

**Department:** Human Resources & Administration
**Reporting To:** General Manager
**Location:** Raipur, Chhattisgarh

Job Summary

The HR Executive will be responsible for managing end-to-end employee lifecycle activities including recruitment, onboarding, attendance management, payroll coordination, statutory compliance, employee documentation, employee engagement, and day-to-day HR operations. The role requires close coordination with hospital site supervisors, accounts team, and management to ensure smooth manpower operations and compliance with labor laws.

Key Responsibilities.
1. Recruitment & Hiring

• Source and screen candidates through job portals, references, and local hiring channels.
• Schedule interviews and coordinate with department heads.
• Conduct reference checks and preliminary verification.
• Maintain candidate database and recruitment tracker.
• Ensure timely hiring against manpower requirements.

2. Employee Onboarding

• Complete joining formalities and documentation.
• Collect employee documents including:
• Aadhaar Card
• PAN Card
• Bank Passbook/Cancelled Cheque
• Educational Certificates
• Passport-size Photographs
• Address Proof
• Prepare and issue Offer Letters and Appointment Letters.
• Create and maintain employee personnel files.

3. Attendance & Leave Management

• Monitor daily attendance of employees deployed at hospitals and company sites.
• Coordinate with site supervisors for attendance verification.
• Maintain leave records and absenteeism reports.
• Ensure proper attendance records for payroll processing.

4. Payroll Coordination

• Prepare monthly attendance and salary data.
• Coordinate with Accounts department for salary processing.
• Verify overtime, deductions, advances, and reimbursements.
• Maintain payroll records and salary sheets.
• Handle employee salary-related queries.

5. PF, ESI & Labour Compliance

• Maintain employee PF and ESI records.
• Coordinate with consultants/CA for PF and ESI filings.
• Ensure timely employee registration and exits in PF/ESI portals.
• Maintain statutory registers and compliance records.
• Track minimum wages compliance and updates.

6. Employee Documentation & Records

• Maintain employee master database.
• Ensure all employee records are updated and organized.
• Maintain joining, transfer, promotion, and exit records.
• Conduct periodic document audits.

7. Employee Separation & Exit Management

• Process resignations and exit formalities.
• Conduct exit interviews.
• Prepare Full & Final Settlement details.
• Ensure recovery of company assets and ID cards.
• Complete deboarding documentation.

8. Police Verification & Background Checks

• Coordinate employee police verification process.
• Maintain verification records.
• Follow up on pending verifications.

9. Employee Relations & Engagement

• Address employee grievances and concerns.
• Organize birthday celebrations and employee engagement activities.
• Support management in maintaining discipline and workplace culture.
• Ensure implementation of company dress code and policies.

10. HR MIS & Reporting

• Prepare weekly and monthly HR reports.
• Maintain manpower deployment reports for hospitals.
• Track recruitment status, attrition, attendance, and compliance metrics.
• Present HR updates to management.

Required Skills

• Knowledge of Payroll Processing
• PF & ESI Compliance
• Labour Law Basics
• Recruitment & Staffing
• MS Excel & Google Sheets
• HR Documentation
• Employee Relations
• Strong Communication Skills
• Record Management

Preferred Qualification

• MBA (HR) / BBA / Graduate in any discipline
• 1–3 years of HR experience preferred
• Experience in manpower staffing, facility management, healthcare, or contractor workforce management will be an added advantage

Key Performance Indicators (KPIs)

• 100% employee documentation completion
• Timely payroll processing every month
• Zero PF/ESI compliance delays
• Timely closure of manpower requirements
• Attendance accuracy above 98%
• Employee verification completion rate above 95%
• Timely onboarding and exit processing

Salary Range

Depending on experience and responsibilities:

• Experienced (1–3 years): ₹15,000 – ₹20,000/month

Pay: ₹11,500.00 - ₹20,000.00 per month

Benefits:

• Provident Fund

Work Location: In person